Protocols and Practices for Volunteering
Reminders Before Volunteering
We want to make sure that every volunteer is in the right placement for them. In order for this to happen we ask that you consider our reminders before applying. Each reminder is there to ensure that your transition to becoming a volunteer is as smooth as possible and you are in the location and role most suitable for you.
Please note you must have access to a laptop during your meetings with the Volunteer Service Team, as files will be shared with you during these meetings.
All meetings with the Volunteer Service team will be virtual/online.
Reminders During Volunteering
Etiquette and Professionalism:
Being punctual is essential part of your volunteering as it demonstrates respect for the Trust, our mission, and the individuals we serves. Here's an expansion on the importance of being on time and the implications of a zero-tolerance policy on lateness and no-shows:
1. **Respect for commitments:** Arriving on time reflects your commitment to the volunteer role and the organisations objectives. It shows that you take your responsibilities seriously and value the time and efforts of staff and fellow volunteers.
2. **Efficient operations:** Timeliness contributes to the smooth operation of volunteer activities and ensures that tasks can be completed effectively and on schedule. When volunteers are punctual, it minimizes disruptions and allows for better coordination of activities.
3. **Impact on productivity:** Lateness or no-shows can disrupt workflow and cause delays in planned activities. This can have a ripple effect, affecting other volunteers, staff, and the patients.
4. **Professionalism:** Consistently being on time demonstrates professionalism and reliability, qualities that are highly valued in any setting, including volunteer work. It reflects positively on your character and work ethic, enhancing your reputation on the wards and with the Trust.
5. **Respect for others' time:** Being late can inconvenience staff, fellow volunteers, and patients. It can create feelings of frustration or resentment among those who rely on your assistance or support.
Punctuality is non-negotiable and volunteers are expected to fulfill their commitments reliably. It helps maintain the integrity of volunteer programs, ensures efficient use of resources, and fosters a culture of accountability and respect within the Trust.
However, in cases of genuine emergencies or unforeseen circumstances that may prevent volunteers from being on time, we will of course be flexible and empathetic while still upholding the standards of punctuality and reliability.
Reminders During Volunteering
Dress code and presentation
Dress code guidelines for volunteers:
- Volunteers must wear their ID badge AT ALL TIMES.
- Wear black attire when on the wards to maintain a professional appearance. Please do not feel as though you must buy new clothing for this role. If you do not own black clothing, any dark clothing will be fine.
- If possible please ensure your t-shirt is above the elbow. In cases where you are not comfortable with having arms on display (e.g: religious reasons), please wear a long-sleeve fitted shirt underneath your t-shirt.
- Avoid fake or long nails for hygiene and safety reasons.
- Refrain from wearing jewelry to prevent interference with tasks and for safety purposes.
- Avoid bringing personal belongings that can be lost or stolen to ensure security and minimize distractions.
Additional rules may apply; volunteers should adhere to all specified dress code regulations provided by the Trust
